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Sheriff's Record Specialist - Judicial Enforcement Civil Section - Phoenix Arizona
Company: Maricopa County
Location: Phoenix, Arizona
Posted On: 01/15/2025
Posting Date01/09/25Application Deadline01/16/25Pay RangeHiring Range
Min - 1st Quartile - Mid
$19.75 - $22.06 - $24.38
Full Range
Min - Max
$19.75 - $29.00Job TypeUnclassifiedDepartmentSheriffAbout the PositionThe Sheriff's Record Specialist assigned to the Civil Process Section, provides judicial administrative support. This role plays an integral part in providing compliance support for the MCSO, which is mandated by the Constitution, Arizona Revised Statutes, Federal Statutes, and other local ordinances. This position specializes in the review and processing of court documents requiring official notice or process service by law enforcement, with the additional responsibility of reviewing and managing complex court actions such as, writs or enforcement orders requiring a deputy to sell, deliver, or take into the deputy's custody, persons, or any property as ordered by a judicial officer. The ideal candidate has a sharp eye for detail, the ability to multitask efficiently, and communicate clearly and effectively with the public, attorneys, and court officials.About the Maricopa County Sheriff's Office:Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO - become one with us!POSITION QUALIFICATIONSWe recognize your time is valuable, so please apply if you meet the following required qualifications.Education - High School Diploma or GEDExperience
- Two (2) years of experience performing office or administrative duties.ORCombined education and experience qualifications
- Post-secondary education may substitute for the required experience on a year-for-year basis.Other Requirements Training with the exception of Arizona driver's license to be provided on-the-job:
- CivilServe
- AZPOINT- Arizona Protective Order Initiation and Notification Tool
- iCIS- Integrated Court Information System
- FEMA NIMS - IS100 AND 700
- OSHA training
- payroll training
- PREA training
- A valid Arizona driver's license
- Within six (6) months of employment or assignment must train, functionally test and affirm the proficiency of terminal operations to assure compliance with Federal Bureau of Investigation (FBI) CJIS policy and regulations, and successfully retest every two (2) year.
- In order to be considered for employment with the Maricopa County Sheriff's Office, successful candidates must not have a revoked or suspended driver's license.
- Prior to hiring, the Sheriff's Office requires that all candidates pass an extensive background review.
- Ability to type at least 35 words per minute as a condition of employment. Typing certificates obtained or available on the Internet are not acceptable for verification of typing speed.Our Preferred Candidate has
- Two (2) years of responsible full-time legal, court, or justice system support related experienceCompensation is more than a salary with MCSO:
- Growth and stability since 1871
- Choice of three medical plans - starting as low as $70/month
- Holidays - 10/year + 1 personal day
- Enrollment in Arizona State Retirement System
- Paid sick and parental leaves (birth/adoption)
- 10% discount at KinderCare facilities in the Valley and upcoming to serve County employees and their families exclusively
- MCSO Mentoring program to provide personal and professional growth opportunities for all employees
- Access to free County gyms
- Learn more at ESSENTIAL JOB TASKSThe tasks listed are a representation and not an all-inclusive list of essential job tasks for this position.
- Conducts research and maintains an extensive working knowledge of Arizona Revised Statutes, Arizona Rules of Civil, Criminal, Order of Protection, and Family Court Procedures, and Arizona Superior Court procedures.
- Receive, review, and interpret complex legal documents for process service as mandated by Arizona Revised Statutes and Arizona Constitution such as civil, family, criminal, and probate court cases.
- Review documents procedurally for accuracy, ensuring they are properly and completely filled out and/or attached per Rules of Civil and Criminal Procedure.
- Provide notification and prepare legal documents for submission to various government entities.
- Date and time stamp all incoming documents.
- Enters, reviews, and retrieves court case information in the CivilServe database.
- List each function performed, all fees charged, and all disbursements in the CivilServe database.
- Access and review Maricopa County Superior Court database for court case information.
- Creates and maintains case files for deputy worksheets and sale folders.
- Process check, cash, and credit transactions, using a register and/or point-of-sale (POS) machine, and issues receipts.
- Assist the public at the counter or via a rotating phoneline, answering various questions from simple to complex in nature.
- Maintain a thorough working knowledge of modern business office practices, statutory requirements, legal terms, and Office policy.
- Maintain proficiency in standard office machines and is a responsible user of assigned equipment.
- Assist with any assignment in the Division in case of need, emergency, or vacancy.
- Ensure compliance with all MCSO policies.
- Communicate clearly with the public, law firms, courts, other law enforcement agencies, and other involved parties.
- Demonstrate the ability to organize and prioritize job assignments and work independently.Working conditions:Work occurs primarily in an indoor office environment. Tasks require manual dexterity of hands and body to operate office equipment as well as managing frequent interruptions, time pressures, and high work volumes. Job includes team-oriented activities and interaction with all levels of County management and personnel as well as the public. Responsibilities require concentration, accuracy, ethical conduct and a professional demeanor.The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.Work Environment:
- Indoors
- Rarely outdoors or in temperatures above 90 degrees or below 40 degrees
- Frequently in confined areas
- Conditions may frequently include high noise levels and/or bright lighting
- Exposure rarely to chemicals/fumes, smoke/dust, and/or wet/damp areas
- Conditions may occasionally include stairs or ladders, unprotected heights, and/or dim lightingPhysical Environment:
- Sitting, standing walking
- Driving a vehicle
- Speaking, hearing, seeing, reading
- Bending, kneeling, reaching twisting
- Crouching, balancing
- Lifting floor to waist twenty (20) pounds
- Lifting waist to shoulder of twenty (20) pounds
- Lifting shoulder to overhead of twenty (20) pounds
- Carrying a weight of twenty (20) pounds for a distance of 10 feet
- Pushing/pulling a weight of twenty (20) pounds for a distance of 10 feetSocial Environment:
- Frequent interruptions and time pressures
- Handling high volumes of work
- Handling multiple or complicated tasks, frequently changing tasks, and/or unscheduled tasks
- Accuracy and attention to detail
- Concentration / vigilance
- Decision making with guidance
- Working in a team environment and frequently in close proximity with others
- Often working in isolation
- Frequent public contact
- May occasionally require overtime/rotating shifts
- Conditions may rarely include emergencies, traumatic subject matter, and/or dangerous environmentKnowledge, skills, and abilitiesKnowledge of:
- General office practices and procedures
- Microsoft Office Suite applicationsSkill in:
- Operating standard office equipment.
- Communicating verbally and in written format as appropriate for the needs of the audience.Ability to:
- Exercise sound judgment and supply accurate information from files and records.
- Establish and maintain effective working relationships.
- Type a minimum of 35 words per minute.SELECTION PROCEDURE:The hiring authority will select the successful candidate based on departmental needs.All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.Selection Procedure
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