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Talent Acquisition Coordinator (Contract) - San Francisco California
Company: Menlo Ventures
Location: San Francisco, California
Posted On: 11/21/2024
Position Summary
The Talent Acquisition Coordinator will play a key role in supporting the hiring process across all departments. This position involves coordination, scheduling, communication, and administrative support to ensure a smooth and efficient recruitment process for both candidates and hiring managers. You will help build a positive candidate experience and support various recruitment initiatives to help the organization meet its staffing goals. This is a 6 month Contract role, paying $25-$30/hour.
About the Role
1. Interview Coordination & Scheduling:
- Coordinate and schedule interviews between candidates, hiring managers, and other interviewers, ensuring timeliness and minimizing scheduling conflicts.
- Organize both virtual and in-person interviews, including managing logistics such as travel arrangements (if applicable) and meeting room reservations.
2. Candidate Communication:
- Serve as the primary point of contact for candidates, guiding them through the interview process and answering any queries they may have.
- Send timely interview invitations, confirmations, and follow-up communications.
- Ensure a positive candidate experience by providing updates and feedback at different stages of the recruitment process.
3. Job Postings & Applicant Tracking:
- Post job openings on the company's career site and various job boards (LinkedIn, Indeed, etc.).
- Manage the Applicant Tracking System (ATS) by tracking applications, ensuring candidate data is up to date, and moving candidates through the stages of the hiring process.
- Screen resumes and applications to identify qualified candidates for open positions.
4. Administrative Support:
- Maintain and organize recruitment documentation, including job descriptions, interview guides, and candidate feedback forms.
- Assist with the creation of offer letters, background checks, and other pre-employment documentation.
- Support the onboarding process by collecting required paperwork and coordinating with the HR team for new hire orientations.
5. Event Coordination:
- Assist with recruitment events such as career fairs, open houses, or university partnerships.
- Manage logistics for recruitment events, ensuring materials are ready and communications are clear.
6. Collaboration with Hiring Teams:
- Work closely with hiring managers, HR business partners, and talent acquisition specialists to ensure smooth coordination across departments.
- Support recruiters by managing pipeline reports, tracking key metrics, and preparing recruitment status reports.
7. Process Improvement:
- Provide suggestions for improving the recruitment process, including optimizing communication, candidate experience, and overall efficiency.
- Stay up to date on recruitment best practices and recommend tools or systems to streamline operations.
About You
1. Education:
- Bachelor's degree in Human Resources, Business Administration, or a related field is preferred, but equivalent experience will be considered.
2. Experience:
- Minimum 1-2 years of experience in a recruitment or administrative role, preferably in HR or talent acquisition.
- Familiarity with Applicant Tracking Systems (ATS) and recruitment platforms (e.g., LinkedIn, Indeed).
3. Skills:
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and calendar management tools.
- Experience using recruitment software or ATS platforms (e.g., Greenhouse, Workday, or similar).
4. Competencies:
- Ability to work independently and as part of a collaborative team.
- High level of professionalism and discretion, especially when handling sensitive candidate information.
- A proactive approach to problem-solving and willingness to adapt to changing needs.
Work Location
This is a Hybrid role based in our San Francisco, CA office
What you will have at Harness
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