Executive Assistant - San Francisco California

Company: Groupe Insearch
Location: San Francisco, California
Posted On: 02/06/2025

Send your resume to info@insearchsf.com with the job id.ADDRESS:South ParkPOSITION:Executive AssistantHOURS:Onsite Monday-FridayATTRACTIVE FACTORS:

• Wear many hats
• Great opportunity to learn the ropes at a hot startup
• Work in a disruptive and fast-growing industry where the possibilities are endless
• Team is passionate & invested
• Autonomy and responsibility
• Opportunity to plan fun eventsKEY RESPONSIBILITIES:
  • Proactively manage, assess and predict the day-to-day needs of the CEO to ensure he is prepared and organized for all internal and external meetings and events.
  • Understand the CEO's goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
  • Provide a consistent organizational cadence and structure for the CEO and the organization.
  • Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and personal support for the CEO.
  • Demonstrate strong calendar management (multi-time zones) for travel and scheduling of meetings.
  • Plan events (team retreats, board meetings, all hands, offsites, special projects).
  • Own all office operations, catering needs, and vendor relationships to ensure the office runs smoothly.
  • Ad hoc project supportTOP KEYS FOR CLIENT:
    • Ability to work with many different groups of people, all with varying agendas
    • Strong sense of urgency, adaptability, flexibility and resourcefulness
    • Bright, great communicator, energetic and positive, eager to learn & add value
    • Must be intensely organized, efficient and detail focused
    • Be proactive and super responsive
    • Pleasant, easygoing personality
    • Motivated self-starter, positive contributor to the firm
    • Confident decision maker with good judgment, know when to escalate things
    • Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects
    • Demonstrated ability to handle confidential information with discretion and emotional intelligence
    • Ability to exercise strong business judgment, meet deadlines, and balance multiple requests
    • Ability to work independently and as a member of a cross-functional team
    • Strong interpersonal skills and ability to quickly build rapport with internal and external partners
    • Creative problem-solving skills, with an ability to recognize opportunities and develop ways of addressing them
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