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SECRETARY SPECIALIST - 48004906 - Miami Florida
Company: State of Florida
Location: Miami, Florida
Posted On: 11/12/2024
The State Personnel System is an E-Verify employer. For more information, click on our .Requisition No: 839775Agency: Department of EducationWorking Title: SECRETARY SPECIALIST - 48004906DIVISION OF VOCATIONAL REHABILITATIONLOCATION: DVR AREA 6, MIAMI UNIT 23JSECRETARY SPECIALISTPosition Number: 48004906Minimum Hiring Salary: $2,813.33 Monthly*The salary may be negotiable dependent upon years of experience, education level and available salary rate.This Advertisement may be used to fill current and future vacancies for up to 6 months.Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."
Minimum Qualifications: Two years of secretarial or clerical work experience; or Possession of a Certified Professional Secretary Certificate. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required experience. A high school diploma or its equivalent can substitute for one year of the required work experience.Job Description:Attendance is an essential function of this position. Performs receptionist duties for the Division of Vocational Rehabilitation. Provides a professional response to inquiries from visitors, customers, vendors, and the general public. Screens incoming telephone calls and walk-ins, secures information, and directs them to the appropriate source. Keeps a log of visitors and maintains order in the reception area. Processes outgoing and incoming mail and courier services. Date stamps incoming mail. Receives, tracks, and submits monthly reports as assigned. Prepares correspondence as assigned. Provides filing support to meet deadlines and priorities. Works directly with customers by obtaining and verifying referral information. Inputs and updates referral information in the database and prepares new customer files. Schedules customers for orientation. Completes the Authorization process. Verifies Customers' employment status. Documents contact with customers and/or vendors. Contacts vendors regarding appointment dates, records, billing, and fee codes. Follows-up on requests for information from vendors. Participates on teams or committees as assigned. Performs related duties as needed.Knowledge, Skills, and Abilities: Knowledge of standard business formats and styles for letters and business forms. Knowledge of office procedures. Knowledge of correct spelling, punctuation, and grammar usage. Knowledge of basic arithmetic. Knowledge of basic filing practices. Knowledge of the techniques for handling telephone calls in a courteous and efficient manner. Skill in typing. Ability to transcribe dictation using notes or a dictating machine. Ability to organize files and other records. Ability to perform basic arithmetical calculations. Ability to use correct spelling, punctuation, and grammar. Ability to type letters, memoranda, and other standard business forms in correct format. Ability to operate general office equipment. Ability to handle telephone calls in a courteous and effective manner. Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.STATE OF FLORIDA EMPLOYEE BENEFITS: |
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