Administrative Assistant I (TEMP) - Orlando Florida

Company: University of Central Florida
Location: Orlando, Florida
Posted On: 01/17/2025

Facilities and Business Operations: Facilities and Business Operations is committed to providing service to faculty, staff, students, and the community by creating, maintaining, and protecting the educational environment of the university. We support the goals of UCF by being a leader in providing world-class expertise and service.Please visit us at: or Facebook and Instagram: UCF FacilitiesThe Opportunity:Join our dynamic parking team as an Administrative Assistant I, committed to delivering exceptional operational support. This role is essential for handling clerical responsibilities such as reconciling forms, hiring packets, and signatures to assist the Facilities Human Resources Business Center with hiring new employees. This position also provides needed support to departmental employees on purchase orders, submitting invoices, processing donations, and other responsibilities as assigned.Responsibilities:

• Coordinates the development, implementation, & interpretation of operating procedures, including best practices and scheduling activities. Assists in ensuring the goals and objectives of the department are communicated and achieved. Supports the unit in developing and implementing project & office operations.
  
• Pays vendor invoices per UCF's Purchasing and Finance and Accounting guidelines and procedures. Tracks all invoices received and enters them into the university financial system.
  
• Stocks and orders office supplies and forms for the units, along with uniform issuance. Assists in the development of competitive solicitation documents.
  
• Researches suppliers and obtains quotes, specifications, and other data related to goods and services.
  
• Submits requests for building keys for employees and vendors including sponsoring accounts, building access, email addresses, and log in access for applications and relevant software. Assists with submitting work orders.
  
• Assists with creating and modifying departmental manuals, guidelines, SOPs, and handbooks consistent with federal, state, and local guidelines.
  
• Schedules unit staff meetings, key events affecting the unit, and disseminates pertinent information to unit staff members.
  Minimum Qualifications:High School Diploma or Equivalent and 0+ years of relevant experience. Or an equivalent combination of education and experience pursuant to . Preferred Qualifications:
  
  
  • Prior experience in a customer service role defusing tension, interacting professionally, and providing courteous responses to inquiries.
    
  • 1+ year experience in administrative support, customer service, event coordination, or a similar role.
    
  • Familiarity coordinating with various stakeholders, such as vendors.
    
  • Proficiency with standard office support software including Microsoft Office.
    
  • Ability to work collaboratively with colleagues and contribute positively to team dynamics and overall departmental goals.
    
  • High attention to detail to process payments and maintain accurate records.
    
  • Excellent verbal and written communication skills, with the ability to interact professionally and effectively with various clientele.
    Are you ready to unleash YOUR potential?As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.Are Benefits Important to You?State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state's benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First. OPS positions are not entitled to paid time off.Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.DepartmentBusiness Services - Auxiliary Operations - OPSHours of WorkPart timeWork ScheduleMonday - Friday, Between 8:00am-5:00pm (20-25 hours per week)Type of AppointmentFixed Term (Fixed Term)Hourly Rate$15.66 to $20.00Job Posting End Date01-17-2025-12-00-AMBenefits EligibilityState Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state's benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First. OPS positions are not entitled to paid time off.Equal Employment Opportunity Statement:The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on to view the President's Statement.The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer. More...

        

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