Executive Assistant (Mayor's Office of Equity, Diversity, and Inclusion) - Atlanta Georgia

Company: City of Atlanta
Location: Atlanta, Georgia
Posted On: 01/18/2025

Job Posting Open Until Filled Salary Range: $61,000 - $71,000 commensurate with experience The -Mayor's -Office -of -Equity, -Diversity, -and -Inclusion -(MOEDI) -works -to -identify -and -develop systems & behavioral change solutions that advance equitable outcomes to continue Moving Atlanta Forward. The Executive Assistance for MOEDI is an equity-focused professional who values people and relationships. -This -team -member -will -have -a -passion -for -and -experience -in -providing -high-level administrative support for executives who need to -prioritize, balance and strategically -manage time, communication and efforts. This Executive Assistance (EA) will have experience with complex scheduling and developing communications for senior organizational leaders, meticulous attention to detail and be a proactive problem solver. Duties -& -Responsibilities -These -are -typical -responsibilities -for -this -position -and -should -not -be construed as exclusive or all inclusive.

• Performs -a -variety -of -executive -administrative -duties -including -management -of -office- wide activities and schedules; develops and recommends office policies, procedures and systems; -ensures -smooth -office -operations; -assists -in -preparing -off-site -engagements -for the Chief Equity Officer including travel, speeches and other prep materials.
  • Proactively manages the CEO's complex calendar including coordinating travel arrangements, -handling -confidential -communications, -scheduling -meetings, -appointments and calls including time zone considerations, preparing presentations, acting as a gatekeeper for their time, and providing administrative support while prioritizing urgent matters and maintaining strict confidentiality, all with the goal of ensuring the CEO's efficiency and productivity in high-level business operations.
  • Serve -as -a -liaison -between -MOEDI -and -external -partners and -manage -the -engagement with large, complex and/or diverse city departments.
  • Supervise -clerical -and -other -support -staff.
  • Process -financial -transactions -on -behalf -of -the -team -and -manage -expense and -budget reports for the Chief Equity Officer.
  • Helps create and ensure accuracy of written communications and reports; drafts correspondence, -memos, -presentations, -and/or -other -documents -from -notes, -dictation and other sources.
  • Independently -responds -to -letters -and -general -correspondence -of -a -routine -nature -in support of the executive and/or Office as a whole.
  • Receives and screens all communications including telephone calls and email messages and -provides -assistance -using -independent -judgment -to -determine -messages -that -require priority attention.
  • Keeps -the -executive -apprised -of -upcoming -deadlines -or -urgent -requests, -and -initiates follow-up actions as appropriate.
  • Support -and -implement -the -technology -and -production -for -virtual -meetings.
  • Participates -and -assists -in -the -development -and -administration -of -assigned -department budget; performs related duties and fulfills responsibilities as required.
  • Support -intern -selection -and -support -as -needed. -Knowledge, -Skills -& -Abilities -This -is -a -partial -listing -of -necessary -knowledge, -skills, -and abilities required to perform the job successfully. It is not an exhaustive list.Considerable -knowledge -of -the -following:
    • Support -the -team -as -an -experienced -and -skilled -leader -that -routinely -works -with -the -most challenging assignments.
    • Ability -to -manage -competing -priorities, -develop -short- -and -long-term -strategies -and develop innovative practices and programs
    • Budget -oversight, -tracking -and -reporting/maintains -records, -both -manually -and -through automated methods, and prepares accurate reports, correspondence, etc.
    • Strong -verbal -and -written -communication, -organizational, -management, -human -relations, and technical skills. Knowledge and skills in the use of computers. Strong verbal and written communication, organizational, management, human relations, and technical skills. Knowledge and skills in the use of computers. More...

          

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