Executive Assistant - Chicago Illinois

Company: Beacon Hill Staffing Group, LLC
Location: Chicago, Illinois
Posted On: 01/18/2025

Our client, a bioscience company, is seeking an experienced Executive Assistant to support a CEO and other C-suite executives in a dynamic, fast-paced environment. The ideal candidate will excel in calendar and schedule management, communication, and supporting high-level projects and initiatives. This role will require 25% travel the company HQ in Indiana.

Find out if this opportunity is a good fit by reading all of the information that follows below.

Key Responsibilities:
Manage executive calendars, including scheduling meetings, events, and travel
Serve as a liaison to senior management, board members, and external partners
Prepare presentations and communication materials
Prioritize and organize executives' time and ensure they are prepared for daily activities
Handle confidential information with discretion and maintain professionalism
Coordinate and resolve scheduling conflicts proactively
Support special projects, including travel and event coordination


Qualifications:
10+ years of experience supporting C-suite executives
Experience working with a Board of Directors
Experience with event planning, facilities management, and vendor relationships
Proficiency in MS Office (Outlook, Word, Excel, PowerPoint), Concur Expense Reporting, OneDrive and Sharepoint
Strong organizational, communication, and project management skills
Proven ability to manage multiple tasks with attention to detail and meet deadlines
Ability to travel 25% of the year to the company HQ in Indiana


Benefits: A robust benefits package, including unlimited PTO, comprehensive health (multiple options), vision, dental, life insurance, and disability coverage, all fully paid by the company. Additionally, 100% company-paid Member Advocacy and Identity Protection services.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM) More...

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