ADMINISTRATIVE ASSISTANT III - SUPPORT - Johnston Iowa

Company: Mindlance
Location: Johnston, Iowa
Posted On: 11/21/2024

Performs a full range of administrative support duties of a confidential and challenging nature, typically in support of a unit or the head of a major function. Facilitates work flow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers. May perform a variety of duties commensurate with this level, e.g., develop and maintain intranet web sites, assist with administration and negotiation of car programs, submit financial reports, assist with system and procedures definition, administer payroll; and may receive project work consistent with the skills and skill level found in the job's other work. Duties: Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate. Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. Distributes information as appropriate to department members or internal/external customers. May perform analysis of data and resolve discrepancies following prescribed procedures. Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. May develop and maintain more complex web sites with the assistance of basic web-publishing software applications. Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages. May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed. May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution. Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.

Position Title: Administrative Assistant

Specific Position Requirements: Bill Rate ***
Onsite; hybrid or remote will not be considered
1st shift position. Hours will be either 7:30 am to 4:30 pm or 8:00 am to 5:00 pm. No overtime.

Role will support VP of Sales along with the sales region and operations.

Position Overview:
--- Serve as an Administrative Assistant reporting to executive-level managers.
--- Work closely with other executive Administrative Assistants.
--- Must be a team player with the ability to hit the ground running.

Key Responsibilities:
--- Schedule US and Canada travel arrangements.
--- Manage calendars for managers efficiently.
--- Provide administrative support including documentation and communications.

Experience Requirements:
--- 1-3 years of work experience as an Administrative Assistant.

Skills and Qualifications:
--- Strong attention to detail.
--- Excellent written and verbal communication skills.
--- Proficiency with MS Office products.
--- Experience with SAP is a plus.

Business casual dress code.

Driving personal vehicle around town to other event sites may be required but would be very minimal.

Visa sponsorship is not available, now or in the near future, for this position.

Cross border work is not permitted for this role.

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans. More...

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