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Operational Due Diligence Analyst - Boston Massachusetts
Company: Fanning Personnel
Location: Boston, Massachusetts
Posted On: 11/21/2024
ODD Team Coordination: 45% Assist with coordination and set-up of ODD calls with the ODD team and GPs; participate in meetings where necessary. Ensure ODD packages are complete and are uploaded timely to the document management system. Perform quarterly look back testing across all asset classes to ensure teams are following ODD procedures. Support firm's SOC 1 audit process. Assist with quarterly KPI reporting and preparing PowerPoint presentations. Assist in preparing client ready materials for ODD meetings. Coordinate with GPs for all ODDs performed to verify third party auditor and fund administrator relationships.Background Check Coordination: 45% Work with the ODD and investment teams to determine which background checks or screenings are required according to policy. Review internal checklists for KYI requirements by business line and assist in the collection, review and organization of required documentation. Review KYI data to identify potential gaps within the documentation received; follow-up with appropriate internal or external parties as necessary to establish complete records. Perform investigative research (in internal/external systems or web) to enrich KYI files. Pull down records from regulatory or state/government sites as available. Assist in the development of reporting that combines KYI risk information with internal fund and manager information to create a full view of potential KYI risk in portfolio. As needed, review potential sanctions screening and other adverse alerts to identify relationships that may pose reputational risk to the firm. Engage with external background check vendors to request background check investigations and assure timely delivery. Engage with background check service providers; review and summarize background checks and assessments for any red flags identified; escalate issues to ODD team. Assist with maintaining background check tracker; update and monitor status; share outcomes of background check investigation and share documentation with the ODD team and investment teams when completed. Work with internal accounts payable team and investment teams to ensure background check payments are allocated appropriately and processed timely.Technology and other Projects: 10% Work with the ODD and technology teams on systems enhancements and user acceptance testing. Assist senior management with ODD projects as needed.Qualifications: Exhibits strong work ethic as well as professionalism. Strong attention to detail, focus on execution of tasks, and adaptability to meet changing timelines and priorities. Strong commitment and attention to detail. Excellent verbal and written communication skills. Willingness to ask questions in order to remove roadblocks and move processes forward. Superior organizational and time management skills with the ability to prioritize, multi-task, and meet deadlines. Able to efficiently track and report on progress of tasks and ability to maintain clean and up-to-date records and files. Comfortable interacting across departments (e.g. Legal, Compliance, Investment Teams, etc.) and building relationships in order to source requisite information and documentary evidence. High degree of analytical and problem-solving skills. Independence and self-motivation, with the ability to address conflicts and escalate issues where appropriate. Moderate to strong excel skills and ability to work with data to create reports. Promote and demonstrate a positive team-oriented attitude.
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