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Freelance Event Specialist - Roxbury, MA - Boston Massachusetts
Company: Visit.org, Inc.
Location: Boston, Massachusetts
Posted On: 01/24/2025
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Roxbury, MA to help us manage the logistics of an upcoming in-person event. The right candidate will be based in Roxbury, MA, and have corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a start-up tech environment.Who are we?Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.Responsibilities: - Coordinate all event details, shipping materials, and staffing for each event. Be our onsite event coordinator for engaging, team-building social impact activities.
- Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, and coordinators.
- Take ownership of in-person events: set up, align with the onsite team, tear down, and ensure high-quality customer experience.
- Represent Visit.org and problem-solve at events.
- Align roles and responsibilities with the onsite team, including event host and nonprofit organization.
- Manage check-in process for in-person events; provide a warm welcome to guests.
- Problem-solve issues such as missing supplies and technology challenges.
- Escalate issues to the Events Team when necessary.
- Send updates, photos, and videos to the Events Team throughout the event.
- Assist with breakdown after the event ends, cleaning the site and repackaging materials.Qualifications:
- Fluency in English and strong communication skills.
- Based in Roxbury, MA.
- Schedule flexibility to work on a contract per-event basis.
- Experience in complex, large-scale events and smaller executive-level events.
- Proven experience in executing high-level events and enhancing customer experience.
- Resourcefulness and ability to remain calm under pressure.
- Quick thinker with problem-solving skills.
- Self-starter who is organized and detail-oriented.
- Strong interpersonal and customer service skills.
- Experience with group facilitation and managing dynamics.
- Ability to work flexible hours, including nights and weekends.
- Eager to travel within the local region.
- Able to handle varied tasks and projects.
- Comfortable interacting with large crowds.Physical Demands:
- Able to lift, slide, and carry up to 30lbs.
- Able to stand for extended periods.What we offer:
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