Project Coordinator - Boston Massachusetts

Company: Starlite Building Services
Location: Boston, Massachusetts
Posted On: 01/29/2025

OverviewStarlite Building Services is a construction services operation that serves clients throughout Massachusetts, Rhode Island, Connecticut, New Hampshire, New York City, and Los Angeles. We can help with defining scopes, budgeting, and site logistics. Our team is made up of hundreds of talented and dedicated craft workers providing valuable assistance with project scope, budgeting, scheduling, site logistics, and materials.Here's a glimpse into what we are offering:

• Health, Dental and Vision Insurance.
• Employee Stock Ownership Plan (ESOP) - be an employee owner!
• 401K with Match - receive company match up to 4% of your eligible pay.
• Generous Paid Time Off policy - including vacation, summer Fridays, holidays, personal sick and a volunteer day.
• The Extras: cell phone, laptop, tuition reimbursement, pet insurance, financial planning services and many more.We are looking for a Project Coordinator to join our team! This person will provide a high level of administrative and financial support to the project teams in delivering construction projects at Starlite. This includes supporting the project team with setup, execution, document management, close out and financials. Please note, this person will work out of the Boston office 3 to 4 times per week, with the option to work from home 1 to 2 times per week.Responsibilities
  • Schedule, prepare and participate in project meetings.
  • Coordinate with field staff and the project team to ensure that all necessary items are in place to operate a successful project.
  • Ensure safety paperwork is complete and onsite prior to mobilization.
  • Serve as the primary point of contact for financial support needed by project team and subcontractors.
  • Utilize Textura to submit billings. Track and communicate payment status to project team as needed.
  • Manage project related reports including certified payroll reports and monthly workforce reports.
  • Maintain beneficial working relationships with project teams, internal and external clients, subcontractors, and vendors. Understand nuances of Starlite's external partnerships.
  • Submit job number requests for new projects as needed.
  • Prepare project related reports as requested, including OCIP/CCIP hours.
  • Prepare subcontractors' contracts as directed by PM or Division Manager.
  • Ensure collection of COIs and Signed Contracts. Follow up with external parties as needed.
  • Request subcontractors' insurance certificate prior to working onsite; partners with Risk management as necessary.
  • Provide support to project teams with other administrative tasks as needed including, monthly expense reporting, drawing preparation, new hire paperwork, etc.
  • Assist project teams in the timely and accurate close-out of projects. Collect and maintain close out documents and warranty letters.Qualifications
    • 1+ years of experience working in an administrative role. Construction industry experience is a plus, but not required.
    • Bachelor's Degree required.
    • Additional Role Specific Skills:
    • Basic Excel skills
    • Strong business writing skills
    • Strong communication skillsWe look forward to hearing from you!Additional InformationEligible candidates must be authorized to work in the United States without sponsorship or restriction, now and in the future.Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.
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