UMN Morris Dean's Assistant - Morris Minnesota

Company: University of Minnesota
Location: Morris, Minnesota
Posted On: 01/25/2025

Apply for JobJob ID365879
LocationMorris
Job FamilyAdministration-General
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code7208A1
Employee ClassCivil Service
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About the Job


The primary purpose of this position is to provide assistance to the Vice Chancellor for Academic Affairs and coordinate and/or perform the wide range of duties to support academic affairs. The list below provides an example of the variety and number of tasks that fall under each category.1. Provide support for the vice chancellor for academic affairs and Dean (30%)

• Oversee the day to day operation of the Dean's office, including supervision of 1-2 AFSCME clerical employees
• Oversee the day to day operation of the Dean's schedule, screen phone calls and visitors and field questions regarding all areas of academic affairs
• Evaluate administrative processes and makes recommendations to improve workflow and efficiency
• Draft routine correspondence, help with monthly newsletter, etc.
• Process Dean's List at completion of each semester
• Assist the Dean with managing the budget, including assisting with budget preparation
• Revise and submit completed promotion and tenure dossiers
• Draft the Morris academic calendar
• Approve financial transactions in EFS system and provide signature authority in Dean's absence
• Approve sending of appropriate academic affairs-related email to the official student list as the Dean's designee2. Provide support for committees and programs (25%)
  • Provide support for the Curriculum Committee, of which the Dean is chair (schedule meetings, prepare agendas and materials, take minutes, prepare reports, prepare agenda items for the Campus Assembly, staff subcommittees or task forces)
  • Provide support for the campus Level II Promotion and Tenure Committee
  • Provide support for award review committees
  • Provide support for the Distinguished Visiting Professor in the Liberal Arts3. Provide support for faculty (25%)
    • Provide support for sabbatical leaves (prepare application forms, prepare spreadsheet of applications, prepare and submit spreadsheet for sabbatical supplements, prepare notices of awards, prepare payroll document for each award, and share list of leaves with appropriate offices/personnel)
    • Provide support for Diversity Pre-doctoral Fellowship program (prepare contract, arrange housing, and act as contact person with Twin Cities Graduate School office throughout the year)
    • Prepare August schedule of events for faculty
    • Prepare and maintain Faculty Deadlines list on Dean's Office web site
    • Maintain discipline coordinator list4. Provide support for faculty hiring (20%)
      • Assist the Dean and HR director in preparing and revising the campus academic personnel plan
      • Prepare annual Chronicle of Higher Education ad for the Distinguished Visiting Professorship in the Liberal Arts call for applications
      • Prepare appointment letters for new full-time faculty, multi-year contracts, tenure-track faculty, augmentations, stipends, awards, leaves, etc. and IPC documents for online learning and CIS faculty
      • Track faculty resignations and retirements, and provide documentation to HR concerning retirements and emeritus status
      • Coordinate the New Faculty Orientation Day (includes planning the schedule, reserving the space, coordinating audio/visual needs, inviting participants and guests, ordering snacks, organizing photo session, etc.)Supervisory Responsibility: Supervises and delegates work to one or more support staff; monitors progress and outcomes. Has the authority to hire, transfer, suspend, promote, discharge, assign work, reward, discipline, direct the work of other employees, and adjust grievances.This is a full-time, in person position on the UMN Morris Campus.
        Qualifications
        
        
        Essential knowledge, skills, and abilities
        • A BA/BS degree or combination of related education and related work experience to equal four years.
        • Experience working with Google and Microsoft office software suites.
        • Excellent oral, written, and interpersonal communication skills.
        • Proven success providing timely and effective support and coordination of the administrative functions in a professional office environment.Preferred knowledge, skills and abilities
          • Experience providing administrative support to multiple high-level professionals
          • Commitment and/or experience working with diverse faculty and students in higher education setting
          • Prior University of MN work experience
          • Experience with Enterprise Financial System
          • Ability to adapt to technology
          • Proven reliability/experience with timely daily opening of office/business
            Pay and Benefits
            
            
            Pay Range: $44,000-$47,000 per year; depending on education/qualifications/experienceTime Appointment: 100% Appointment Position Type: Civil-Service & Non-Faculty Labor Represented StaffPlease visit the Office of Human Resources website for more information regarding benefit eligibility.The University offers a comprehensive benefits package that includes:
            Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling services Employee Assistance Program with eight sessions of counseling at no cost
            • Employee Transit Pass with free or reduced rates in the Twin Cities metro area
              How To Apply
              
              
              Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
              Diversity
              
              
              The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
              Employment Requirements
              
              
              Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
              About the U of M
              
              
              The University of Minnesota Morris (UMN Morris)The University of Minnesota Morris (UMN Morris) makes its home on a 121-year-old campus on the western edge of the state and is one of the top public liberal arts colleges in the nation. The small, close-knit campus emphasizes faculty/student collaboration in research, study abroad, and community engaged learning. Deeply rooted in the tall grass prairies of Minnesota, the campus also has advanced sustainable, environmentally friendly initiatives that have grown to levels of national leadership and touch nearly all aspects of campus life.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
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