Finance Professional 2 - Saint Paul Minnesota

Company: University of Minnesota
Location: Saint Paul, Minnesota
Posted On: 01/26/2025

Apply for JobJob ID366402
LocationTwin Cities
Job FamilyFinance
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code8222FG
Employee ClassCivil Service
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About the Job


This position serves as the Finance Professional 2 providing support to Student Unions & Activities. This position reports to the Finance Analyst. This position oversees the cash offices including supervising student cashiers, manages the accounts receivable processes, works to resolve financial related issues related to Accounts Receivable and Accounts Payable. This employee acts as a liaison to internal Student Unions & Activities and central University departments such as Office of Investments and Banking, Tax Office, Non-sponsored Accounts Receivable, Purchasing Services, Disbursement Services, and the Financial Operations Center.

Duties and Responsibilities

50% Accounts Receivable and Cash Management Oversight

• Manage the complex cash operations at two locations that includes the supervision of up to four student cashiers.
• Cash operations include the accurate and timely depositing of revenue from multiple SUA retail locations on the St. Paul, East Bank and West Bank campuses as well as the maintenance and distribution of cash funds to the retail areas.
• Assure that all cash operations are in compliance with University policy. Manage accounts receivable for Student Unions & Activities, including leases and receivables for SUA Event Services (space rentals).
• Prepare and analyze aging reports in order to ensure timely capture of revenue.
• Work with University departments such as the Office of Investments and Banking, Accounting Services, Non-sponsored Accounts Receivable, and Financial Operations Center to resolve issues.20% Document Approvals, General Ledger Activity and Reports
  • Reviews and approves financial transactions such as purchasing card transactions, ensuring compliance with University policies.
  • Initiate journal entries for funding transfers, cross-charges, corrections and adjustments. Research and resolve accounting issues identified during reconciliation by preparing and correcting journal entries as needed.
  • Demonstrate ability to use Chart of Accounts and infer appropriateness of Chartfield strings.
  • Prepare, review, and analyze a variety of reports, accounts, reconciliations, schedules, tables and /or statements to and from internal departments, financial institutions and external agencies.
  • Research discrepancies in accounting data which includes preparing for internal and external audits.15% Monitors and analyzes accounts for compliance with financial, reporting, and legal requirements.
    • Ensure that sales tax is captured for all applicable sales by SUA and file a monthly tax return for Coffman Union/West Bank Skyway and St Paul Student Center.
    • Collaborate and communicate with the University Tax Management Office.
    • Analyze work procedures for efficiency.
    • Suggest and design necessary reports and/or schedules.
    • Identify process improvements and present them to decision-makers.
    • Serve as a resource during budget preparation and assist Finance Analyst with the annual budget entry process.15% Procurement Monitoring, Chrome River Navigator, and other tasks
      • Department contact for Procurement related questions.
      • Serve as the Department's Chrome River Navigator. Performs duties related to month-end and year-end close.
      • Serve as back up when other finance office staff are absent.
      • Other duties as assigned.
        Qualifications
        
        
        Required Qualifications
        • BA/BS with at least 2 years of professional accounting work experience or a combination of related education and work experience to equal 6 years.
        • Cash handling experience.
        • Experiences should be progressively more responsible. Preferred Qualifications (Preferred/selection criteria)
          • Detail oriented
          • Strong analytical skills
          • Excellent organization skills
          • Team-oriented work style
          • Ability to handle multiple tasks and meet strict deadlines
          • Effective verbal and written communication skills
          • Experience communicating with a diverse audience
          • U of MN accounting experience a plus
          • Knowledge of University policies and procedures
          • Experience with Excel
          • Experience supervising or providing work direction
          • Demonstrated customer service experience
          • Proficient in the use of PeopleSoft-Financials.
            About the Department
            
            
            The Finance Professional 2 will work with the Office for Student Affairs, primarily with Student Unions and Activities.
            
            Student Unions & Activities (SUA) is a unit within the Office of the Vice President for Student Affairs at the University of Minnesota. SUA provides a variety of programs and services to the University community that enhance the social, educational, and cultural environment of the University of Minnesota. This includes retail services, facility rental, space for individual and group activities, entertainment and educational programs, oversight of student activities, and involvement with diverse student groups.
            
            SUA operates three facilities: Coffman Memorial Union on the East Bank campus, the St. Paul Student Center, and retail services on the West Bank campus. The department has an annual budget of $16.8 million. SUA is funded by student fees and revenue generated by the department.
            
            The department has approximately 65 fulltime staff, representing all employee groups except faculty, and approximately 200 student employees. SUA provides opportunities for students to enrich and complement their academic experience by integrating student learning outcomes with student employment.
            Pay and Benefits
            
            
            Pay Range: $58,500.00 - $62,300.00; depending on education/qualifications/experienceTime Appointment: 75%-100% Appointment Position Type: Civil-Service & Non-Faculty Labor Represented StaffPlease visit the Office of Human Resources website for more information regarding benefit eligibility.The University offers a comprehensive benefits package that includes:
            Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling services Employee Assistance Program with eight sessions of counseling at no cost
            • Employee Transit Pass with free or reduced rates in the Twin Cities metro area
              How To Apply
              
              
              Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.A resume is required in your application materials.This position will remain open until filled. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
              Diversity
              
              
              The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
              Employment Requirements
              
              
              Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
              About the U of M
              
              
              The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
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