Executive Management Support Specialist - New York New York

Company: Children's Aid
Location: New York, New York
Posted On: 09/08/2024

$65,000 - $85,000 / yearPosition Summary: The Executive Management Support Specialist's primary responsibility is providing administrative support to executives such as the Executive Vice President (EVP), and staff reporting to the EVP. This role is pivotal in providing executive-level support and project management within the human services sector. The ideal candidate will possess exceptional writing and project management skills with a background in the nonprofit sector serving children, youth, and families.Executive Support:

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, preparing agendas, and coordinating travel arrangements.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.Project Management:
  • Lead and manage projects from inception to completion, ensuring timely delivery and adherence to budgets.
  • Develop project plans, track progress, and ensure effective communication across all project stakeholders.
  • Identify and mitigate project risks and issues.Writing and Communication:
    • Draft, edit, and proofread executive correspondence, reports, presentations, and other documents.
    • Develop clear and concise communication materials for various audiences.
    • Ensure all written materials align with organizational standards and goals.Sector Knowledge:
      • Utilize knowledge of child welfare, child and family well-being, and behavioral health to inform project planning and execution.
      • Stay current with industry trends, policies, and best practices.Administrative Tasks:
        • Coordinate and manage executive team meetings, including preparing meeting materials and recording minutes.
        • Oversee office management tasks, such as ordering supplies and maintaining office equipment.
        • Code and process invoices, create purchase orders, and reconcile expense reports.
        • Maintenance and use of confidential files and information.
        • Assist with administrative support to the CWFS, HW, Early Childhood and Youth Division as needed.
        • Perform other duties as assigned.Minimum Qualifications:
          • Bachelor's degree in Human Services, Social Work, Public Administration, or a related field required; Master's degree preferred.
          • Minimum of 3 years of experience in executive support and project management.
          • Strong writing skills with the ability to produce high-quality written content.
          • Proficiency in Microsoft Office Suite, Teams, and project management software.
          • Knowledge of child welfare, child and family well-being, and behavioral health is highly desirable.
          • Excellent organizational and multitasking abilities.
          • Strong interpersonal and communication skills.
          • Ability to work independently and as part of a team.
          • High level of integrity, discretion, and professionalism.
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