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UPSTATE TRAVEL & DIRECT PAY ADMINISTRATOR - Greenville South Carolina
Company: State of South Carolina
Location: Greenville, South Carolina
Posted On: 11/15/2024
Salary : $55,986.00 - $66,488.00 Annually
Location : Greenville County, SC
Job Type: FTE - Full-Time
Job Number: 170152-2/61007180
Agency: SCDPH-Finance and Operations
Opening Date: 11/06/2024
Closing Date: 11/20/2024 11:59 PM Eastern
Class Code:: AH15
Position Number:: 61007180
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 6
Hiring Range - Min.: $55,986.00
Hiring Range - Max.: $66,488.00
Opening Date: 10/16/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previouswork history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application if an applicanthas met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview.A criminal record check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the state closing date. Interviews will be conducted at the DPH Greenville County Health Department.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Careers at DPH: Work that makes a difference!
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, Embracing Service, and Advancing Equity
The South Carolina Department of Public Health (DPH) is seeking well organized and detail-oriented Upstate Travel & Direct Pay Administrator to join the team. As the Upstate Travel & Direct Pay Administrator you will lead a team responsible for maintaining accurate financial records and ensuring timely processing of payables. With ever evolving changes, you will be a key partner is making sure updates and changes are relayed timely and accurately. You and your team will be liaisons for agency direct payables and for employees representing the agency assisting with travel accommodations and registrations.
Duties and responsibilities include, but are not limited to:
- Budget and Finance Support: Perform and assist in finance activities including funding for travel vouchers, fund reservations, FV60 payments, and contracts for procurement and finance staff.
- PCard Transactions: Request funding, upload receipts, and approve PCard transactions in WORKS. Compile and maintain monthly documentation and statements.
- PCAS Coordination: Upload monthly PCAS submissions, reconcile using Doc View, and assist staff with PCAS-related questions. Manage on-call timesheets and assist with hourly personnel time-sheets in SCEIS.
- Invoice and Mileage Processing: Process monthly IDT invoices, mileage logs, and allocate trips to appropriate programs.
- Expenditure and Travel Claims: Review invoices and receipts, select cost allocation methods, prepare invoices and claims, and process accounts payable using SCEIS FV60.
- Mail Management: Retrieve, scan, and distribute regional mail.
- Other Duties: Perform additional related duties as required. If you have a keen eye for detail, strong organizational skills, and a commitment to accuracy, we encourage you to apply.
Minimum and Additional Requirements
A high school diploma and three (3) years in entry level account payable / bookkeeping; or an associate's degree and one (1) year in accounting / bookkeeping; or a bachelor's degree with multiple accounting courses.
Strong time management skills with the ability to meet daily and monthly deadlines.
Preferred Qualifications
- Experiencing in auditing financial records.
- Knowledge of government accounting / bookkeeping principles and practices.
- Proficient in Microsoft Word, Excel, Adobe, and SharePoint.
- Ability to type 35 wpm.
- The ability to communicate effectively both verbal and written.
- Maintain confidentiality and work well with others.
- The ability to exercise judgment and discretion in interpreting and applying SCDPH program policies and procedures.
Additional Comments
DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPHdoes not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
EDUCATION: Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation. Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
The South Carolina Department of Public Health offers an exceptional benefits package for Full Time (FTE) positions that includes: - Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, & Children
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental leave
- State Retirement Plan and Deferred Compensation Programs
- REMOTE WORK: The option to work partially remote may be available after six (6) months of employment.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. The application and not an attached resume will be reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement. - Yes
- No
02
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10 year driving record. I have read and acknowledge the above statement. - Yes
- No
03
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement. - Yes
- No
04
How did you hear about this position? - State NeoGov website (jobs.sc.gov)
- LinkedIn, Twitter, Facebook
- Employee Referral/Agency Recruiter
- College Job Board
- Job Fair
- External Job Board (SC Works, Indeed, Association)
- Other
05
Are you a current DPH employee or have you ever been employed by DPH? - Yes
- No
06
Would you be willing to accept a salary within the hiring range of $_____ - $_____ ? - Yes
- No
07
Which of the following best describes your highest level of education? (Multiple choice, required) - A high school diploma or GED
- An associate degree
- A bachelor's degree
- A master's degree or higher
- None of the above
08
Which of the following best describes your experience in accounting, auditing, finance, banking, or a related field? (Multiple choice, required) - Less than one (1) year
- One (1) year experience
- Two (2) years
- Three (3) years
- Four (4) years
- Five (5) or more years
09
Do you have any experience with processing direct expenditures in SCEIS? - Yes
- No
10
Do you have any experience with processing travel reimbursements in SCEIS? - Yes
- No
11
Do you have any experience with processing IDTs in SCEIS? - Yes
- No
12
Are you organized and able to keep well documented records of your work? - Yes
- No
13
Are you good under pressure to insure you meet payment deadlines and cut off dates? - Yes
- No
14
Are you good at multitasking and problem solving? - Yes
- No
15
Are you proficient in using Outlook, PowerPoint, Adobe, and Excel? |
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