Executive Administrative Assistant - Oak Ridge Tennessee

Company: TRISO-X
Location: Oak Ridge, Tennessee
Posted On: 01/31/2025

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/ . We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us .

Job Description
This position is responsible for exercising independent judgment and considerable initiative to provide a wide range of administrative and managerial support to executives. Responsibilities include oversight of calendar management and the successful coordination of business meetings, preparing reports and data analysis, strong computer and research skills, flexibility, excellent interpersonal skills, project coordination and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors--to include sub-contractors and consultants.

Job Profile Tasks/Responsibilities

• Coordinate executive communications, including taking calls, responding to email, and interfacing with external and internal guests.
• Prepare internal and external corporate documents for team members and industry partners.
• Maintain an organized filing system of paper and electronic documents.
• Record meeting minutes.
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Produce correspondence, PowerPoint presentations, senior level meeting agendas, internal and external email communication.
• Coordinate travel and assist senior managers with business travel arrangements including planning and scheduling, booking tickets, hotels reservations and local transportation arrangements.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Represent the executive by attending meetings in the individual's absence, as requested.
• Compile expense reports and maintain expense tracker spreadsheet as requested.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Uphold a strict level of confidentiality.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Lead the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, without close supervision and extensive latitude for independent judgment.
• Provide feedback and guidance to more junior team members with the execution of the core tasks and responsibilities listed in the Job Profile Task/Responsibilities section of this document.
• Serve as a mentor to junior team members.
• Shares knowledge related to industry best practices and standards with others across the department/division.
• Perform other duties as assigned by manager.
  
  Job Profile Minimum Qualifications
  
  • High school diploma is required.
  • Typically, fifteen years of relevant experience required.
  • Experience exercising discretion and confidentiality with sensitive company information.
  • Working knowledge of Microsoft Excel, Word, PowerPoint, Visio, and Outlook.
  • Experience writing communications on behalf of others.
  • Project coordination experience.
    
    Location: 151 Lafayette Drive, Suite 300, Oak Ridge, TN
    
    Work Site Expectations: 5 days a week in office
    
    Travel: 10%
    
    Hours:8:00am-5:00pm, Mon-Fri
    
    Compensation
    
    As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives.
    
    A reasonable estimate for this position at the level of experience required is:
    $82,800. - $105,800
    
    Position Job Classification
    Full time - Exempt
    
    Benefits
    
    X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.
    
    An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
    
    X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work.
    
    Right To Work Link: If you have the right to work, don't let anyone take it away (e-verify.gov)
    
    E-Verify Participation Link: E-Verify Participation Poster English and Spanish More...

        

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