EXECUTIVE ADMINISTRATIVE ASSISTANT - Lihue Hawaii

Company: General Carbide
Location: Lihue, Hawaii
Posted On: 11/21/2024

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Handle sensitive information in a confidential manner
• Verify employee time sheet job code accuracy
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Takes meeting notes and compose meeting minutes for distribution.
• Ensures operation of office equipment by calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Creates purchase orders, receives shipment, researches and obtains quotes
• Contributes to team effort by accomplishing related results as needed. Requirements
  
  Administrative Assistant Skills and Qualifications:
  • Reporting Skills
  • Administrative Writing Skills
  • Strong Microsoft Office Skills
  • Managing Processes
  • Organization
  • Analyzing Information
  • Professionalism
  • Problem Solving
  • Supply Management
  • Inventory Control
  • Verbal Communication Education and Experience Requirements
    • High school diploma or equivalent education required
    • 3 years of administrative assistant experience or equivalent experience
    • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
    • Valid driver's license and current automobile insurance More...

          

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