Operations Coordinator - Madison Wisconsin

Company: Mcshane Construction Company
Location: Madison, Wisconsin
Posted On: 01/23/2025

Description

Responsibilities:

• Prequalification monitoring: Send preliminary prequalification to new subs wanting to be added to our bid list; hired subs are required to submit online formal prequalification enrollment for corporate review.
• Assist with Monthly Pay Application process. Gather information for payment application. Prepare the application for payment, contact subcontractors regarding invoices, and verify billing vs. actual work complete and materials stored.
• Work with Subcontractors to assist them with Textura and submitting their monthly payment applications as it relates to their sworn statement
• Contact subcontractors as necessary to obtain shop drawings, samples, and outstanding contract documents. Assist with maintaining current shop drawing and working drawing log.
• Distribute submittal packages to appropriate parties as directed by project management. Document all submissions electronically and/or by hard copy, as applicable.
• Obtain insurance certificates from subcontractors and follow-up on non-compliant or expired certificates.
• Resource for employees on company best practices, software and processes (example; CMiC, Textura, Assurance, contracts, etc).
• On-board and train new employees on project management software and procedures.
  Requirements
  
  • Associates degree or equivalent combination of education and experience
  • 2+ years related construction or administration experience preferred
  • Initiative and a proactive approach to work to support project teams at the highest level possible.
  • Ability to communicate effectively and work productively with others.
  • Ability to prioritize and manage multiple priorities and deadlines.
  • Strong attention to detail and the ability to produce work that is accurate, complete, and error-free is required.
  • Other success factors include reliability, positive attitude, professionalism, and an eagerness to learn.
  • Ability to use or learn project management software. CMiC and Textura experience preferred.
  • Proficient in the use of computers and word processing, spreadsheet, presentation, and email software.
    EOE/Minorities/Females/Vets/Disabled
    
    . Category:General, Location:Madison, WI-53725by Jobble More...

        

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